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The topic of booking parents evening has once again been raised (yahoo)...... as we still haven't left the stone age and are doing it all on paper.......  

what do you use to booking parents evenings??? 

And could it not be done Frog???

@pconkie @gbligh 

@adamw @Graham Quince

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What sort of information do you present at parents evenings? Markbook would be useful I suspect in some ways, to be able to see the subjects, average marks and target grades etc..

Obviously if you have progress you can show progression charts for a user and create reports etc... Those people who have PEP can also show SIMS data and behaviour data etc.

Is there anything obvious that Frog could be doing online instead of paper based? 

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12 minutes ago, ADT said:

The topic of booking parents evening has once again been raised (yahoo)...... as we still haven't left the stone age and are doing it all on paper.......  

what do you use to booking parents evenings??? 

And could it not be done Frog???

@pconkie @gbligh 

@adamw @Graham Quince

@Matt

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Latest is...we have identified this as something that would require development.  Which means it has to be planned out properly.  When you start to look at what a parents evening booking system involves, there's quite a few nuances to consider.  

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@adamw - I think you've misunderstood.... i was talking about the actual booking of slots by parents!!!

@Graham Q - Depends how in depth you go.... 

  1. something as simple as a Form requesting a slot, the form knows which teachers your child has and you could select....
  2. some system that showed your child's teachers and the slots they have available which you could pick from

@Matt

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11 minutes ago, gbligh said:

We use a 3rd party

Which one?

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5 hours ago, Graham Quince said:

Latest is...we have identified this as something that would require development.  Which means it has to be planned out properly.  When you start to look at what a parents evening booking system involves, there's quite a few nuances to consider.  

This one seems like an obvious avenue for frog to explore but......

Be careful, it's a minefield! 

Things that all schools do, but all do in a different way need to be highly configurable. I tried to make a frogcode app for our own particular way of doing parents evenings and quickly found that the api's you would need don't currently exist.  Of course being frog you could create them!

Off the top of my head you would need to consider at least the following:

  • ability to set start and end times for evenings
    • these may be different for each evening
  • ability to open/close booking windows for parents
  • ability to choose how long a standard appointment is
    • this may be different for different year groups
    • this may be different for different subjects
  • ability to override the standard appointment length
    • this may mean longer/shorter appointments for some staff for some/all evenings
    • this may mean longer/shorter appointments for some parents for some/all evenings
  • ability to enforce a gap between parent appointments (travel time)
    • some schools might want to turn this off!
  • ability to give teachers "breaks"
    • could mean ability to give teachers the ability to give themselves breaks
    • some schools might want to turn this off!
  • ability to easily select parents who can book for a particular evening
    • e,g, all parents of year 7 students
    • e.g. all parents who are the primary contact of year 10 students
    • e.g. all parents of PP students
    • e.g. all parents of sixth formers
    • e..g all parents of students in bespoke group A
  • ability to open bookings early to a sub-set of parents initially
    • e.g. all parents of students who are a progress concern followed by all parents 4 days later
  • ability to handle multiple evenings simultaniously
    • not happening simultaneously (this would just be one larger event) but administration of
  • ability to handle availability
    • "turn off" certain subjects for some/all evenings
    • "turn off" certain classes for some/all evenings
    • override the class teacher with another member of staff
    • in the case of a shared class determine which teacher will be present or will it be both?
  • what should happen when a teacher has no more appointments left?
    • display a message?
    • have a waiting list?
    • give them the teachers email?
    • options for any of the above to be selected?
  • ability for parents to get confirmation email - summary of appointments
  • ability for school to email reminder message to those who "haven't booked yet"
  • ability for parents/teachers to cancel/amend
  • ability for parents to say they can not attend
  • ability for teachers to take a register or make some notes
  • ability for teachers to see a markbook view for the current appointment

Others will be able to add to this list I am sure!

 

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39 minutes ago, pconkie said:

This one seems like an obvious avenue for frog to explore but......

Be careful, it's a minefield! 

Things that all schools do, but all do in a different way need to be highly configurable. I tried to make a frogcode app for our own particular way of doing parents evenings and quickly found that the api's you would need don't currently exist.  Of course being frog you could create them!

Off the top of my head you would need to consider at least the following:

  • ability to set start and end times for evenings
    • these may be different for each evening
  • ability to open/close booking windows for parents
  • ability to choose how long a standard appointment is
    • this may be different for different year groups
    • this may be different for different subjects
  • ability to override the standard appointment length
    • this may mean longer/shorter appointments for some staff for some/all evenings
    • this may mean longer/shorter appointments for some parents for some/all evenings
  • ability to enforce a gap between parent appointments (travel time)
    • some schools might want to turn this off!
  • ability to give teachers "breaks"
    • could mean ability to give teachers the ability to give themselves breaks
    • some schools might want to turn this off!
  • ability to easily select parents who can book for a particular evening
    • e,g, all parents of year 7 students
    • e.g. all parents who are the primary contact of year 10 students
    • e.g. all parents of PP students
    • e.g. all parents of sixth formers
    • e..g all parents of students in bespoke group A
  • ability to open bookings early to a sub-set of parents initially
    • e.g. all parents of students who are a progress concern followed by all parents 4 days later
  • ability to handle multiple evenings simultaniously
    • not happening simultaneously (this would just be one larger event) but administration of
  • ability to handle availability
    • "turn off" certain subjects for some/all evenings
    • "turn off" certain classes for some/all evenings
    • override the class teacher with another member of staff
    • in the case of a shared class determine which teacher will be present or will it be both?
  • what should happen when a teacher has no more appointments left?
    • display a message?
    • have a waiting list?
    • give them the teachers email?
    • options for any of the above to be selected?
  • ability for parents to get confirmation email - summary of appointments
  • ability for school to email reminder message to those who "haven't booked yet"
  • ability for parents/teachers to cancel/amend
  • ability for parents to say they can not attend
  • ability for teachers to take a register or make some notes
  • ability for teachers to see a markbook view for the current appointment

Others will be able to add to this list I am sure!

 

Not that you’re put too much thought into it... 😉

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Hi Paul,

Thanks for this, I had a list of most but not all these requirements.  I have an awful feeling this will become too big a project to be "snuck in".

I'll keep you posted.

Graham

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20 hours ago, pconkie said:

This one seems like an obvious avenue for frog to explore but......

Be careful, it's a minefield! 

Things that all schools do, but all do in a different way need to be highly configurable. I tried to make a frogcode app for our own particular way of doing parents evenings and quickly found that the api's you would need don't currently exist.  Of course being frog you could create them!

Off the top of my head you would need to consider at least the following:

  • ability to set start and end times for evenings
    • these may be different for each evening
  • ability to open/close booking windows for parents
  • ability to choose how long a standard appointment is
    • this may be different for different year groups
    • this may be different for different subjects
  • ability to override the standard appointment length
    • this may mean longer/shorter appointments for some staff for some/all evenings
    • this may mean longer/shorter appointments for some parents for some/all evenings
  • ability to enforce a gap between parent appointments (travel time)
    • some schools might want to turn this off!
  • ability to give teachers "breaks"
    • could mean ability to give teachers the ability to give themselves breaks
    • some schools might want to turn this off!
  • ability to easily select parents who can book for a particular evening
    • e,g, all parents of year 7 students
    • e.g. all parents who are the primary contact of year 10 students
    • e.g. all parents of PP students
    • e.g. all parents of sixth formers
    • e..g all parents of students in bespoke group A
  • ability to open bookings early to a sub-set of parents initially
    • e.g. all parents of students who are a progress concern followed by all parents 4 days later
  • ability to handle multiple evenings simultaniously
    • not happening simultaneously (this would just be one larger event) but administration of
  • ability to handle availability
    • "turn off" certain subjects for some/all evenings
    • "turn off" certain classes for some/all evenings
    • override the class teacher with another member of staff
    • in the case of a shared class determine which teacher will be present or will it be both?
  • what should happen when a teacher has no more appointments left?
    • display a message?
    • have a waiting list?
    • give them the teachers email?
    • options for any of the above to be selected?
  • ability for parents to get confirmation email - summary of appointments
  • ability for school to email reminder message to those who "haven't booked yet"
  • ability for parents/teachers to cancel/amend
  • ability for parents to say they can not attend
  • ability for teachers to take a register or make some notes
  • ability for teachers to see a markbook view for the current appointment

Others will be able to add to this list I am sure!

 

Pffftttt, is that all? O.o

  • Haha 1

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19 minutes ago, adamw said:

Pffftttt, is that all? O.o

When's the next hack day??? :P

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1 minute ago, ADT said:

When the next hack day??? :P

I think I'd need a hack year.

  • Haha 1

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